Policies

Find out more about the official policies that affect registrants of the 2020 AACC Annual Scientific Meeting & Clinical Lab Expo: 

• General policies and age requirements
• Badges
• Ticketed sessions
• Special registration types
• Payment policy
• Confirmations and receipts
• Upgrade policy
• Cancellation/refund policy

General Policies and Age Requirements

Each person attending must register. 

AACC permits individuals ages 16 or 17 with a valid government-issued photo ID to register for and attend the 2020 AACC Annual Scientific Meeting & Clinical Lab Expo, if accompanied by a registered adult. Children younger than age 16 are not permitted at any time on the exhibit floor or in the scientific sessions.

Badges

Badges will not be mailed.

All registrants must show a valid government-issued photo ID (driver's license, passport, etc.) to pick up their badges at the convention center or at headquarter hotels (though please note that hotel pick-up is only available to those who have pre-registered).

Badges must be worn at all times while in the convention center and while attending AACC sponsored events.

Registrants may update badge information online.

Ticketed Sessions

Tickets are required for all Roundtable and AACC University sessions.

Ticketed sessions and events have limited seating and are sold on a first come, first served basis.

Roundtables are limited to 11 people per session with no exceptions. No wait list will be maintained for sold-out ticketed sessions.

Registrants may not purchase more than one ticket to a single AACC University course or Roundtable session. Guests cannot be accommodated.

All registrants must show a valid government issued photo ID (driver's license, passport, etc.) to pick up their tickets at the convention center.

Special Registration Types

Poster Presenters

In order to present your poster, you must have either a full Conference registration or a Daily conference registration for the day of your poster presentation.

AACC University

To attend AACC University courses on Sunday, you are only required to pay the session fee. Sunday Daily registration is free.

Guests/Spouses

Guest/spouse registration is available only with the purchase of a full Conference registration.

Guest/spouse registrants are not eligible for continuing education credits.

Non-Member Students/Trainees

Non-member students and trainees are not eligible for discounted registration fees, which are a benefit of AACC membership.

You may join AACC when you register. To qualify for discounted trainee registration, you must provide proof of current, full-time student/trainee status. Trainee membership dues are $40 per calendar year and will be added to your registration fee.

Payment Policy

AACC requires full payment of all fees to register. We do not accept purchase orders.

Online registration must be paid by credit card. We accept Visa, MasterCard, and American Express.

To pay by wire transfer or check, print a registration form and follow the instructions on the form:

• Conference registration form
• Expo Only registration form

Confirmations and Receipts

You will receive a confirmation email within two weeks of receipt of your registration form with complete payment. 

Registrants may view their confirmation or print a receipt online.

Upgrade Policy

Expo Only (exhibit hall access) registration may be upgraded to a full Conference registration, which includes access to the educational sessions of the AACC Annual Scientific Meeting.

You may upgrade by:

• Returning to the Registration Resource Center (either via this page or the link in your confirmation email) and selecting “Upgrade.” 
• Faxing or mailing in a printed Conference registration form according to the instructions on the form.

Cancellation/Refund Policy

Expo Only Registration

There will be no cancellations, refunds, or transfers of Expo Only registration fees.

Conference Registration

All conference cancellation requests must be received in writing.

• If your written cancellation is received by October 29, you will receive a refund of your conference registration fee.
• No refunds will be granted to registrants whose cancellation requests are received after October 29.

If a conference registrant is unable to attend, the registration may be transferred to another person through October 29. Please email the AACC Customer Service Center for details or call us at 1.508.743.8506.

No conference registration transfers are permitted after October 29.