Policies

Find out more about the official policies that affect all individuals involved with the 2022 AACC Annual Scientific Meeting & Clinical Lab Expo:

• General registration policies
• Payment policy
• Confirmations and receipts
• Upgrade policy
• Cancellation/refund/transfer policy
• Conduct and liability policy

General Registration Policies

Each person attending must register.

• If you register online, the person attending must be the person logged in to the website when registering.
• Once you have registered, your fees will not be adjusted downward based on any sponsorship, discount, or any other reason.
• Registration does not include travel and accommodation.
• AACC permits individuals age 16 and 17 with a valid government issued photo ID to register for and attend the 2022 AACC Annual Scientific Meeting & Clinical Lab Expo, if accompanied by a registered adult. However, children under 16 are not permitted on the exhibit floor or in the educational sessions at any time.

If you complete a registration on behalf of another individual, you are warranting that you have made the attendee aware of AACC’s meeting policies and that they have accepted these terms.

Payment Policy

AACC requires full payment of all fees to register. We do not accept purchase orders.

Online registration must be paid by credit card. We accept Visa, MasterCard, and American Express.

To pay by wire transfer or check, print a registration form and follow the instructions on the form:

• Expo Only Registration Form

Confirmations and Receipts

You will receive a confirmation email within two weeks of receipt of your registration form with complete payment. To make sure this confirmation reaches you, please ensure that your valid, unique email is entered correctly during registration. Also, be sure to check your junk email box in case any of our emails are caught by spam filters.

Registrants may view their confirmation or print a receipt online.

Upgrade Policy

Expo Only (in-person exhibit hall access) registration may be upgraded to a full Conference registration, which includes access to the in-person educational sessions of the AACC Annual Scientific Meeting.

You may upgrade when conference registration opens in April.

Cancellation/Refund/Transfer Policy

Expo Only In-Person Registration

There will be no cancellations, refunds, or transfers of Expo Only in-person registration.

Questions? Contact us at [email protected].

Conduct and Liability

Conduct Policy and Personal Accountability Commitment

AACC is committed to providing a welcoming and productive environment to all participants at AACC-related events. This Conduct Policy applies to all AACC activities, including all official AACC-sponsored events and online presence, including social media.

All attendees, media, speakers, organizers, staff, and exhibitors associated with any AACC-sponsored event agree to adhere to the following principles:

• Respect common-sense rules for public behavior, personal space and interaction, courtesy, and respect for private property.
• Be considerate and respectful of differing perspectives during the meeting.
• Respect the rules and policies of AACC, the meeting venue, hotels, and city.

Furthermore, by attending the 2022 AACC Annual Scientific Meeting & Clinical Lab Expo in Chicago, attendees, media, speakers, organizers, staff, and exhibitors agree to abide by and engage in conduct that is beneficial to health and that adheres to AACC’s COVID-19 health and safety plan while at the event.

AACC prohibits discrimination, harassment—sexual or otherwise—and bullying against any person for any reason. Accordingly, some behaviors are specifically prohibited:

• Intimidation, stalking, harassment, unwelcome sexual attention, inappropriate photography, or discrimination.
• Abusive, harassing, or threatening behavior.
• Yelling at, threatening, or personally insulting participants or presenters (verbally or physically).

Participants asked to stop engaging in unacceptable behavior are expected to comply immediately.

All participants are expected to alert staff of any dangerous situations, violations of this Policy, or of anyone in distress.

Consequences

AACC may remove any individual from attendance or other participation in any AACC-sponsored activity or event without warning or refund. AACC meeting attendance badges are the property of AACC and must be returned to AACC upon request. 

AACC may also prohibit the individual from attending or participating in future AACC events and, among other actions, may take action related to the individual’s AACC membership and/or volunteer service. 

AACC may involve law enforcement as appropriate based on the specific circumstances.

Reporting

Violations of the Conduct Policy should be reported to onsite event staff (whether AACC or venue security). Some ways to make a report include contacting:

• AACC or security staff in the convention center.
• AACC Headquarters Office in the convention center.
• AACC via email at [email protected].

Event staff will help participants contact venue security or local law enforcement, or otherwise assist, as needed.

Liability

Each attendee agrees that:

• Except as required by law, neither AACC nor its affiliates shall be liable for any direct, indirect, special, incidental, or consequential costs, damages, or losses arising directly or indirectly from the event/activity or other aspect related thereto.
• AACC may update its programming, speakers, and other pertinent details at any time.
• AACC reserves the right to change, amend, add, or remove any Policies, Terms, or Conditions in its sole discretion and without prior notice. If one or more of the conditions outlined in these Terms and Conditions should become invalid, the remaining conditions will continue to be valid and apply. These Policies, Terms, and Conditions apply to all event participants (attendees, speakers, sponsors, exhibitors).