Policies

Find out more about the official policies that affect all individuals involved with ADLM 2024 (formerly AACC Annual Scientific Meeting & Clinical Lab Expo):

• General registration policies
• Payment policy
• Ticketed sessions
• Special registration types
• Upgrade policy
• Cancellation/refund/transfer policy
• Conduct and liability policy

General Registration Policies

Each person attending must register.

• Only one person may register per order.
• If you register online, the person attending must be the person who registered.
• Once you have registered, your fees will not be adjusted downward based on any sponsorship, discount, or any other reason.
• Registration does not include travel and accommodation. ADLM permits individuals aged 16 and 17 with a valid government issued photo ID to register for and attend ADLM 2024, if accompanied by a registered adult. However, children under 16 are not permitted on the exhibit floor or in the educational sessions at any time.

If you complete a registration on behalf of another individual, you are warranting that you have made the attendee aware of ADLM’s meeting policies and that they have accepted these terms.

Ticketed Sessions

A Chicago All-Access or Daily registration is required to attend ticketed sessions, which include Roundtables and ADLM University sessions.

With the exception of these ticketed sessions, the meeting's inclusive pricing structure allows Chicago All-Access registrants to access all other scientific sessions for a single flat fee. Daily in-person registrants also get access to all non-ticketed scientific sessions taking place on the day they are registered for a single flat fee.

Ticketed sessions and events are limited to a certain number of participants and are sold on a first come, first served basis. No wait list will be maintained for sold-out ticketed sessions

Roundtables are limited to 9 people per session with no exceptions. Registrants may not purchase more than one ticket to a single ADLM University course or Roundtable session.

Special Registration Types

Poster Presenters

In order to present your poster in Chicago, you must have either a Chicago All-Access registration or a Daily registration for the day of your poster presentation.

ADLM University

To attend ADLM University courses on Sunday, you are only required to pay the session fee. Sunday Daily registration is free.

Non-member Students/Trainees

Students and trainees who are not current ADLM Trainee Members are not eligible for discounted registration fees, which are a benefit of ADLM membership. You may join ADLM when you register. To qualify for discounted trainee registration, you must provide proof of current, full-time student/trainee status. Trainee membership dues are $44 per calendar year and will be added to your registration fee.

Express Members

Express Members are not eligible for the ADLM member registration discount.

Payment Policy

ADLM requires full payment of all fees to register. We do not accept purchase orders or cash payments.

Online registration must be paid by credit card. We accept Visa, MasterCard, and American Express.

To pay by wire transfer or check, print a registration form and follow the instructions on the form:

• Chicago All-Access Conference Registration Form
• Expo Only Registration Form

Confirmations and Receipts

You will receive a confirmation email within two weeks of receipt of your registration form with complete payment. To make sure this confirmation reaches you, please ensure that your valid, unique email is entered correctly during registration. Also, be sure to check your junk email box in case any of our emails are caught by spam filters.

Registrants may view their confirmation or print a receipt online.

Upgrade Policy

Expo Only (exhibit hall access) registrations may be upgraded to a Chicago All-Access (full conference) registration, which includes access to the educational sessions at ADLM 2024.

You may upgrade by:

• Returning to the Registration Resource Center (either via this page or the link in your confirmation email) and selecting “Upgrade.”
• Faxing or mailing in a printed Chicago All-Access registration form according to the instructions on the form.

Cancellation/Refund/Transfer Policy

Expo Only In-Person Registration

There will be no cancellations, refunds, or transfers of Expo Only registration.

Chicago All Access Registration

All Chicago All-Access cancellations and transfers must be received in writing. Written cancellation requests received through July 11, 2024, will be assessed a $50 processing fee.

If a Chicago All-Access registrant is unable to attend, the registration may be transferred to another person through July 11, 2024.

To cancel or transfer your All-Access registration, please contact ADLM’s Customer Service Center at [email protected] or 1.508.743.8506. No refunds or transfers will be granted after July 11, 2024.

Questions? Contact us at [email protected]. 

Conduct and Liability

Conduct Policy and Personal Accountability Commitment

ADLM is committed to providing a welcoming and productive environment to all participants at ADLM-related events. This Conduct Policy applies to all ADLM activities, including all official ADLM-sponsored events and online presence, including social media.

All attendees, media, speakers, organizers, staff, and exhibitors associated with any ADLM-sponsored event agree to adhere to the following principles:

• Respect common-sense rules for public behavior, personal space and interaction, courtesy, and respect for private property.
• Be considerate and respectful of differing perspectives during the meeting.
• Respect the rules and policies of ADLM, the meeting venue, hotels, and city.

ADLM prohibits discrimination, harassment—sexual or otherwise—and bullying against any person for any reason. Accordingly, some behaviors are specifically prohibited:

• Intimidation, stalking, harassment, unwelcome sexual attention, inappropriate photography, or discrimination.
• Abusive, harassing, or threatening behavior.
• Yelling at, threatening, or personally insulting participants or presenters (verbally or physically).

Participants asked to stop engaging in unacceptable behavior are expected to comply immediately.

All participants are expected to alert staff of any dangerous situations, violations of this Policy, or of anyone in distress.

Consequences

• ADLM may remove any individual from attendance or other participation in any ADLM-sponsored activity or event without warning or refund.
• ADLM meeting attendance badges are the property of ADLM and must be returned to ADLM upon request.
• ADLM may also prohibit the individual from attending or participating in future ADLM events and, among other actions, may take action related to the individual’s ADLM membership and/or volunteer service.
• ADLM may involve law enforcement as appropriate based on the specific circumstances.

Reporting

Violations of the Conduct Policy should be reported to onsite event staff (whether ADLM or venue security). Some ways to make a report include contacting:

• ADLM or security staff in the convention center.
• ADLM Headquarters Office in the convention center.
• ADLM via email at [email protected].

Event staff will help participants contact venue security or local law enforcement, or otherwise assist, as needed.

Liability

Each attendee agrees that:

• Except as required by law, neither ADLM nor its affiliates shall be liable for any direct, indirect, special, incidental, or consequential costs, damages, or losses arising directly or indirectly from the event/activity or other aspect related thereto.
• ADLM may update its programming, speakers, and other pertinent details at any time.
• ADLM reserves the right to change, amend, add, or remove any Policies, Terms, or Conditions in its sole discretion and without prior notice. If one or more of the conditions outlined in these Terms and Conditions should become invalid, the remaining conditions will continue to be valid and apply. These Policies, Terms, and Conditions apply to all event participants (attendees, speakers, sponsors, exhibitors).