Submitting a Poster Abstract

Submission Deadline: February 16, 2023, 5 p.m. U.S. Eastern Time

Please review the information and instructions below in their entirety before proceeding with poster abstract submission. All abstracts must be submitted online. If you have any additional questions, please visit our FAQs page. Contact AACC at [email protected] with questions.

Submit

 

Jump to: Submission Overview | Submission Details

Submission Requirements

Back to top

Poster abstracts must meet approved standards for scientific validity, quality, and consistency, and must be submitted online correctly to be considered for presentation at the AACC Annual Scientific Meeting as a poster presentation.

General Requirements

The following general requirements pertain to all submitted abstracts:

  • Membership. You do not need to be an AACC member to submit a poster abstract.
  • Multiple submissions. Authorship on multiple poster abstracts is permitted. Submission of multiple poster abstracts with similar content may result in the rejection of one or more submissions.
  • Prior publication. The content must not have been previously published in a copyrighted, peer reviewed journal, such as Clinical Chemistry, by any one or more of the submitting authors. This does not apply to previous publication in an AACC local section or division newsletter or publication in conference proceedings that are distributed to conference attendees.
  • Technical information. Relevant technical information cannot be withheld on the grounds that such information is proprietary. Statements such as “results will be discussed” are unacceptable.
  • Promotions. Poster abstracts may not contain any type of advertising or logos.

Required Content

Each poster abstract must include and clearly state:

  • The research/study objective.
  • Sufficient information to demonstrate relevance to clinical laboratory medicine.
  • Sufficient description of methodology.
  • Validation with sufficient data or other objective evidence to support conclusions. Study validation must be a part of all abstracts. See below for additional details. This information may vary depending on the type of study and objectives.
    • Technical studies should include sufficient analytical data and rigorous statistical analysis.
    • “Non-technical” abstracts, such as those describing educational resources, management tools, process improvement, computer software, etc. must include similar or other objective evidence.
    • Development or evaluation of a new analytical method or procedure should include the following: procedure, measuring range and linearity, precision, accuracy, and interferences and cross-reactivity.
    • Clinical studies should include the following: population, reference intervals and/or decision limits, and diagnostic accuracy.
    • Other studies should include the following: description of process or product, inputs, outputs, comparison of outcome to original or comparative process/product outcome, and statistical analysis as appropriate.
  • A statement of results and conclusions.

Poster Abstract Submission Overview

Back to top

All poster abstracts must be submitted through our poster abstract submission site. To access the site, you will need to create a user account. This account is separate from your AACC user account. The site will guide you through each step of the submission process. Details regarding steps are below. Progress can be saved and resumed at any time, but your submission must be completed by the deadline listed above.

AACC strongly recommends reading the detailed information below on the steps involved in a poster abstract submission. The main areas of a proposal submission include:

  • Abstract information: This includes title, topics, related divisions, abstract text, and tables/graphics/images.
  • Author details: You will need to enter contact information for all authors and specify the presenting author.
  • Awards: To be considered for any of the poster abstract awards offered by AACC, you will need to indicate your interest.

Submitter and Author Roles and Responsibilities

There are three main roles in a poster abstract submission. These may overlap.

  • Submitter: This is usually, but not always, the presenting author. The submitter can view and edit the submission up to the deadline and will receive confirmation of the submission. The submitter will not receive the decision notice unless they are also the presenting author.
  • Presenting author/presenter: The presenting author is designated during the submission process. They may receive confirmation of the submission, if triggered by the submitter, but this is not automatically sent. The presenting author receives decision notification and all subsequent communications — they will have to access the submission site to confirm acceptance of the decision and invitation to present. Presenting authors are required to present the poster at the AACC Annual Scientific Meeting and MUST register with a full Conference or daily Conference registration to present their poster. Expo Only and Exhibitor passes are not acceptable registration types for poster presentation.
  • Co-Author: Each poster abstract can have multiple co-authors. They may receive confirmation of the submission, if triggered by the submitter, but this is not automatically sent. Co-authors will not receive any other communications and do not need to register for or attend the AACC Annual Scientific Meeting (but they are welcome to do so regardless!).

Poster Abstract Submission Details

Back to top

AACC’s online submission site will take you through a series of steps. You will be prompted to select and/or complete the following steps when submitting a poster abstract.

Submission Site Access

Important note: All users will have to create a new user account this year. We recommend using the same email address that you use for your AACC user account. 

  • Login credentials: The poster abstract submission site uses a separate login from AACC.org.
  • Check for existing account: If you have already created your account or were listed as an author on a poster abstract, you may have an account in the system. Use the “Forgot your password?” link to reset your password.
  • Creating a new account: Use the "Create new account" link to create your user account. If you receive the following error when creating a new account, it likely means an account already exists for your email. Return to login screen and use the “Forgot your password?” link to reset your password.
    CTI cOasis account creation error message
  • Editing submissions: A reminder that only the Submitter may edit a submission.
  • Technical support: If you need help using the system, please direct technical questions via email to [email protected] or contact Oasis Technical Support at (217) 398-1792. For questions about submission policies, contact AACC at [email protected].

Abstract Title

Provide a title of 200 characters or fewer using title casing. Do not use ALL CAPS. A title should catch a viewer’s attention and clearly represent the topic of your poster.

Topics

Select a primary (required) and secondary (optional) topic that best represents your abstract. Each submission must be linked to at least one of the following topics. These topics are used during the review to ensure matching expertise from reviewers and help determine when your poster will be presented during the meeting.

  • Animal Clinical Chemistry
  • Automation and Analytical Techniques
  • Cardiac Markers
  • Clinical and Diagnostic Immunology
  • Data Analytics, Informatics, and Statistics
  • Endocrinology and Metabolism
  • General Clinical Chemistry and Laboratory Medicine
  • Hematology and Coagulation
  • Laboratory Management and Patient Safety
  • Lipids, Lipoproteins, and Cardiovascular Risk Factors
  • Mass Spectrometry and Separation Sciences
  • Microbiology and Infectious Disease
  • Molecular Diagnostics and Genetics
  • Pediatric and Maternal Fetal Medicine
  • Point-of-Care Testing
  • Proteomics and Protein Markers
  • Therapeutic Drug Monitoring and Toxicology
  • Tumor Markers and Cancer Diagnostics

Related Divisions

Select up to three AACC Divisions that you feel are most related to your abstract submission. AACC’s 21 scientific divisions allow members to join specialty groups that focus on their specific area(s) of interest or expertise within the field of laboratory medicine.

Authors

Provide the contact information for all the authors. By default, the first author entered will be the presenting author. If needed, you can change the presenting author once you add additional authors. As submitter, you do not need to be an author. However, please note that ONLY the presenting author receives communication about the decision and additional details.

The presenting author MUST register for the AACC Annual Scientific Meeting with a full Conference or daily Conference registration to present their poster. Expo Only and Exhibitor passes are not acceptable registration types for poster presentation.

New in 2023: The presenting author must register for the meeting by May 4, 2023 to have their abstract included in the printed program. Abstracts can still be included in the mobile app and online planner if the presenting author registers after this date. 

If you are adding yourself as an author, please use the same email in the author information that you used to login to the submission site.

Abstract

If accepted, the abstract — including title, author information, and body — will appear in the mobile app and online program, and in the printed program guide (if registration is completed by the Early deadline).

If presented at the meeting, it will also be published in a supplement to published as a supplement in AACC's Clinical Chemistry

Abstract body: Abstracts can have a maximum length of 500 words. With a table or graphic/image, the maximum is 300 words. DO NOT include the title or author information in the abstract body. You can enter the abstract body into the system directly or import it via a file upload. Tables will be imported along with any text. Graphics or images will not be imported. Once you upload the file, you will be able to edit the text and/or table online. Note that uploading a file overwrites any existing content. Each abstract should contain the following:

  • Background
  • Methods
  • Results
  • Conclusion

Tables (optional): Tables can be uploaded or created online, within the system. They can have a maximum of 15 rows and 10 columns. Once created, tables can be relocated within the abstract, if needed.

Figures (optional): Graphics or images must be uploaded online. Supported file formats are limited to BMP, GIF, JPG, and PNG. Once created, graphics/images can be relocated within the abstract, if needed.

Division Awards

AACC Divisions offer awards for outstanding research in their scientific specialties. Details on eligibility and any associated monetary award amount for each AACC Division award can be found on the Abstract Awards page, as well as on AACC Division webpages. To be considered for any AACC Division award, you must indicate your interest in the submission form by checking the appropriate box. Note that selecting a division under the "Related Divisions" step does not make you considered for any of their awards. You may select and be considered for multiple AACC Division awards. You must also meet all other eligibility criteria listed. Submitter eligibility may be subject to verification. Learn more.

Additional Awards

Student Research Awards

AACC’s Student Research Award competition is held on the Monday afternoon of the AACC Annual Scientific Meeting. The competition is intended for students, trainees, and postdoctoral fellows who are presenting authors of accepted poster abstracts for the Annual Scientific Meeting. All in-training and postdoctoral fellows are eligible for the competition. Poster abstract submission is required. Following poster abstract submission, abstracts are judged based on scientific value, originality, and quality. Competitors will then be selected for one of two separate competitions: the Student Oral Presentation Competition and the Student Poster Competition. Cash prizes are awarded to the top 4 entries in each competition. To be considered for the competitions, you must indicate your interest by checking the appropriate box in the submission form and uploading a brief letter from your faculty advisor when submitting your abstract. Learn more.

North American Chinese Clinical Chemists Association (NACCCA) Travel Grant Award

The North American Chinese Clinical Chemists Association (NACCCA) is providing travel grants for the 2023 AACC Annual Scientific Meeting. The purpose of this travel grant is to assist awardees to attend the AACC Annual Scientific Meeting. Membership in NACCCA is required by the conference in order to receive the award. Learn more.

Student Letter

If applying to the Student Research Awards, you will be required to upload a brief letter from your faculty advisor on letterhead that affirms your student status.