Please review the instructions below in their entirety before proceeding with proposal submission. All proposals must be submitted online. Visit our FAQ page for common questions Contact us at [email protected] with all other questions.
Learn more about how to submit a proposal for ADLM 2024. Watch the on-demand webinar titled, "How to Submit a Successful Proposal," which was presented on October 5th. AMOC members will share firsthand advice on how to make your proposal stand out from the crowd. Learn about the steps in proposal submission and tips on session design to make your proposal shine. Watch the webinar. Download the presentation slides. Download the proposal template.
Submit your standout proposal online. ADLM is seeking proposals for ADLM University Courses, Scientific Sessions, and Roundtables. Once you've picked the session and prepared your proposal, you're ready to submit online. All proposals must be submitted by November 3, 2023, at 5 p.m. US Eastern Time to be considered.
Download the Template
The deadline for ADLM 2024 proposal submission for is November 3, 2023, at 5 p.m. US Eastern Time. We strongly recommend reading the detailed information to prepare your proposal submission and use the ADLM 2024 proposal template to prepare prior to starting your submission. The main steps include:
Submit a Proposal
ADLM membership is not required but a free ADLM account is needed to submit a proposal. Create a free account here.
All proposals must be submitted online in ADLM’s Proposal Submission Site. Use the ADLM 2024 proposal template to help prepare your submission. Proposal submitters may also visit the Proposal Service Center to review fully submitted proposals and/or finish incomplete proposals.
You will need to select a faculty role. The submitter is the main point of contact and is responsible for maintaining contact with any speakers within the session (if applicable) and coordinating the development of session content. An accurate and up-to-date email address is crucial. The submitter will be the moderator (if submitting a session or course) or the roundtable speaker (if submitting a roundtable).
We encourage a diverse representation of speakers in the meeting that includes gender, ethnicity, career stage, and professional workplace among many other considerations. Submitters of sessions and courses should especially consider the diversity within their speakers when preparing their proposal(s). The number of typical speakers varies by proposal type. Submissions with above typical number of speakers must include rationale in the "Statement of Need".
ADLM University Courses typically have 3-4 speakers.
Faculty include moderators, speakers, and roundtable speakers. Moderators may submit proposals for ADLM University Courses or Scientific Sessions that include speakers. Please note, moderators are not automatically considered speakers. If a moderator plans to present and contribute to the session content, they must also list themselves as a speaker.
All faculty (moderators, speakers, and roundtable speakers) of accepted proposals are responsible for booking their own hotel/lodging accommodations. ADLM does not book the hotel/lodging accommodations of accepted faculty.
ADLM University Courses and Scientific Sessions
Roundtable Speakers
ADLM is accepting proposals for ADLM University Courses, Scientific Sessions, and Roundtables. Each session type has unique opportunities, education formats, and expected audiences. Review the session details carefully before selecting the best type of session to achieve your goals.
ADLM University Courses
Preconference workshop-style courses to teach hands-on skills. ADLM University Courses are 3- or 6-hour educational workshops held Sunday, July 28, 2024. ADLM University Courses are interactive and hands-on ticketed workshops with a moderator and typically three to four speakers. Courses are expected to focus on foundations of laboratory medicine, develop hands-on skills, and address topics that advance professional development. Proposals for courses must outline the planned course including didactic presentations, interactive exercises, and/or hands-on components, and description of any handout materials. As a special ticketed preconference event, courses should focus on education that is engaging interactive. Space is very limited for ADLM University Courses.
Scientific Sessions
Core of the scientific program to bring the latest across the field of lab medicine. Scientific Sessions are 1.5-hour in duration. We will not be accepting proposals for 2.5-hour Scientific Sessions for ADLM 2024. Scientific Sessions are the core component of ADLM 2024 Annual Scientific Meeting. Sessions include a moderator (the proposal submitter) and speakers. Sessions typically have a total of two speakers and may vary in education format and style. Scientific Sessions can be highly varied with didactic presentation, case-based learning, debate, audience polling, and other formats that work well in large groups. A focus on emerging information and the latest and/or unpublished research is strongly encouraged.
Roundtables
Opportunity to engage up to smaller groups in a unique setting and create design. Roundtables are 1-hour, small group discussions held Monday, July 29 – Wednesday, July 231, 2024. Roundtables are ticketed events delivered by a single presenter (i.e., the roundtable speaker/ proposal submitter) to an audience of up to 10 participants. Each roundtable is delivered twice by the roundtable speaker (once in a morning session and once in a mid-day session). Roundtable speakers are encouraged to draw participants into focused discussions and learning exercises. Topics may range across the spectrum of laboratory medicine with a focus on practical skills and/or case examples. Roundtables do not include AV or use of an audience response system. Materials must be made available online and/or provided onsite. In-person presentation is required. Lab professionals at all career stages are encouraged to submit.
Keep it short. Provide a clear and descriptive title in 20 words or less using title-casing. Do not use ALL CAPS.
Defining the gap, audience, and design is crucial. Provide an overview in 150 words or less. The overview is crucial for proposal reviewers understand the need, goals, and format of the proposal. Describe the importance of the session, what makes it unique, what participants will learn, and any key design elements (e.g., audience questions, small group discussions, panels, etc.). If accepted, this information will appear in the online program and print program guide.
For ADLM University Courses only. Provide a course outline in 500 words or less. List the key parts of the course as an outline. For example, intro, breakout exercises, lecture, assessment, etc. Use this space to describe interactive elements. Do not only list faculty and talk titles in this.
Describe why this is needed and why for uniquely fit to deliver the session. Provide a statement of educational need in 500 words or less. Note that supporting references are provided in a separate section; do not put references in this section. A statement of need should succinctly describe why this session is needed in terms of professional or educational need. For example, changes in practice or procedure, new technologies, necessary skills for early career professionals, etc. Describe any sources of information that support the need (e.g., guidelines, government data, public health sources, databases, etc.).
Provide a minimum of two peer-reviewed publications that support the statement of need. Focus on key references or reviews. This is not intended to be an exhaustive list. Use AMA format when possible. Include PubMed ID when possible.
Define your educational goals. Provide three learning objectives. Learning objectives should begin with a verb and describe what participants will be able to do after participating in the session. Visit the "Developing Learning Objectives" resource for more guidance.
Select a single best presentation level for the overall session. If accepted, this information will appear in the online program and print program guide.
There are 18 designated topics in the proposal submission site. However, all aspects diagnostics and laboratory medicine will be considered. This includes research, management and operations, clinical trials, outcomes studies, and clinical applications of diagnostics and laboratory medicine. Select a primary (required) and secondary (optional) topic from this list that best represents your proposal.
Select all audiences from the list that this session is designed to address. Please note, proposals should be designed to meet the needs of specific audiences. Very rarely is a proposal truly designed to meet the needs of ALL audiences.
ADLM encourages use of interactive learning when appropriate and possible. You may consider multiple formats in the education design of your session. Be mindful to select and employ formats that are needed to meet your learning objectives and can be carried out in your session (e.g., Roundtables cannot easily involve a debate since each Roundtable has only one Speaker).
You will have the opportunity to indicate if the proposal was developed in cooperation with and approved by the leadership of an ADLM Division or leadership of another organization. This is to list organizations that were worked directly with to develop the proposal. This is not intended to list organizations that endorse a proposal developed without their involvement. You will need to provide contact information of the collaborating organization.
Moderators submitting an ADLM University Course or Scientific Session will be able to add speakers and presentation talk titles to proposal submissions. See session types for typical faculty number. Please note that moderators are not automatically considered a speaker. If a moderator plans to present and contribute to the session content, they must also list themselves as a speaker. Each speaker must have a unique presentation title (20 words or less). Depending on learning format, speakers may present more than once within a single session.
Please note that all faculty (moderators, speakers, and roundtable speakers) must complete the financial disclosure form for the proposal to be considered complete and proceed to the review process. Faculty appearing in multiple proposals only need to complete the form once. Moderators are responsible for ensuring their session speakers (for ADLM University Courses and Scientific Sessions) complete the online financial disclosure form.
The Association for Diagnostics & Laboratory Medicine (ADLM) is accredited by the Accreditation Council for Continuing Medical Education (ACCME®) to provide continuing medical education for physicians. ADLM also offers ACCENT® credit to laboratory professionals to document their continuing education and meet requirements for licensure or certification. All faculty must adhere to the policies to have your session accredited.
ADLM requires all individuals in a position to control the content of an accredited continuing education activity to submit disclosures of any financial relationship(s) with ineligible companies as defined by the Accreditation Council for Continuing Medical Education (ACCME) that have occurred within the past 24 months. There is no minimum financial threshold; we ask that you disclose all financial relationships, regardless of the amount. You should disclose all financial relationships regardless of the potential relevance of each relationship to the education. Even if a product is not specifically referenced or discussed during the activity, individuals must disclose their financial relationship(s) with the ineligible company. An ineligible company is one whose primary business is producing, marketing, selling, re-selling, or distributing healthcare products used by or on patients. For specific examples of ineligible companies visit https://accme.org/eligibility.
All disclosures will be reviewed by the ADLM Professional Education Staff, ACCENT Review Board, and CME Subcommittee to determine which financial relationships are relevant and mitigate any potential conflict of interest. Once the mitigation process is complete, determinations about eligibility for ACCENT credit and CME credit are made separately and are governed by the standards and policies of each accreditation system. You will be notified of any requests for additional information after the acceptance notice.
Opportunities for employees of ACCME-defined ineligible companies to speak or moderate at the ADLM Annual Scientific Meeting are limited. The use of employees of ACCME-defined ineligible companies as faculty and planners or in other roles where they are in a position to control the content of accredited CME is prohibited, except in specific situations. Sessions or courses that include an owner or employee of an ACCME-defined ineligible company as faculty are typically not eligible for CME credit. Such sessions may still be eligible for ACCENT credit based on their contribution to laboratory medicine education.
Watch the webinar recording to learn about the types of proposals accepted and how to make your proposal standout. The webinar also covers proposal submission and tips on session design.
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