AACC’s Plans for a Safe and Productive Event

Last updated February 4, 2021

AACC remains fully committed to safely holding an in-person meeting at the Anaheim Convention Center in Anaheim, California, USA this fall. Based on the progress of the vaccine rollout and advances in testing, we believe we can plan with confidence for our September 19-23 meeting.

AACC’s priority is always the health and well-being of our community. We are working closely with the Anaheim Convention Center, vendor partners, and hotels to create a COVID-19 safety plan for 2021 Annual Scientific Meeting & Clinical Lab Expo attendees. AACC will meet or exceed all recommendations and safety procedures from the Centers for Disease Control and Prevention, the State of California, and the City of Anaheim, as well as industry standards. 

AACC will continually update our plans and guidelines as new information becomes available and as environmental conditions change. We will routinely share all updates on evolving COVID-19 preparations as we actively work to plan for a safe and productive event. Our current preparations include but are not limited to the following:

General Building Cleaning Process

  • The Anaheim Convention Center has received GBAC Star accreditation from the Global Biorisk Advisory Council, a division of ISSA Inc., the leading association for the cleaning industry. Accreditation is awarded to facilities that follow a high standard of cleaning, disinfection, and disease prevention and that follow proper cleaning and disinfecting protocols and workplace practices. 

In addition, the Anaheim Convention Center will implement increased cleaning and sanitization in all high touch building areas, including but not limited to:

  • Restrooms;
  • Escalator and stair handrails;
  • All entrance revolving door handles, main door handles, and push bars;
  • Public furniture;
  • High touch points in meeting rooms (door handles, podiums, chairs etc.). 

General Building Safety Measures for Visitors and Staff

  • In accordance with the California Department of Public Health’s order, event organizers, attendees, and guests will be required to wear face coverings inside and in line for any indoor public space; in any room or enclosed area where an individual is unable to distance from those outside their own households; and outside when within six feet of others.
  • All Convention Center staff and vendors will wear face coverings when in workplace common areas.
  • Convention Center employees are required to participate in a daily health and wellness certification that includes checking their temperature prior to reporting to work.
  • All active-duty employees have received training regarding coronavirus safety (and all non-active employees will receive this training prior to returning to active duty). Individuals performing cleaning and housekeeping duties have received additional training regarding cleaning methods, product use, and other activities.

Other General Building Readiness Measures

  • The Convention Center will operate under an emergency medical plan, led by the emergency medical services division of Anaheim Fire & Rescue, to quickly respond to, address, manage, and trace any health issues that arise in conjunction with the Orange County Health Care Agency.
  • First aid staff will be located at stations in the Anaheim Convention Center and will be able to assist attendees or exhibitors as needed.
  • The Convention Center currently has 153 wall-mounted hand sanitizer dispensers, which include 90 that are touchless. These have been installed at entrances, reception areas, elevators, restrooms, and other frequently visited areas.
  • Face coverings and hand sanitizing products will be available for purchase at Convention Center food and beverage locations.
  • Plexiglass separations have been installed at points of sale locations and concession areas.
  • Catering services has created a Pandemic Response Team to support all facets of the operation focused on safety, purchasing, sanitization, and servicing guests. In addition to following guidelines of the Convention Center, Catering Services has created an extensive policy and guidelines that outline in detail procedural efforts and supporting operations to ensure safety measures. More information can be found here.

Show Management Areas Cleaning Process and Social Distancing Measures

In show management areas, which include the exhibit hall, educational session rooms, AACC offices, etc., we will implement the following:

  • Increased cleaning in all high traffic areas such as registration, the Clinical Lab Expo, AACC Headquarters, etc.;
  • Increased space between chairs in the educational sessions to allow for social distancing; and
  • Signage and floor decals to encourage social distancing in common areas.

Exhibitor Best Practices and Readiness

AACC will provide best practices for exhibitors on how to maintain adequate social distancing in their booths. These include but are not limited to the following:

  • Exhibitor staff are required to wear masks;
  • Using open booth designs or creating a restricted area to limit groups congregating in one particular area;
  • Allowing open entry and exit points;
  • Cleaning machines and high touch surfaces multiple times throughout the day;
  • Utilizing seating to encourage adequate social distancing;
  • Providing hand sanitizer in your booth; and
  • If serving food, working with Aramark, the official catering provider for the Anaheim Convention Center, to ensure proper food safety.

For more information on the convention center’s cleaning process and readiness, visit the Anaheim Convention Center’s COVID-19 Recovery Plan.

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